The Executive Assistant provides administrative and general office support. Supports efforts in implementing business strategy, mission, plans and goals. Conducts basic research, drafts reports, handles information requests. Performs clerical functions such as prepares correspondence, receives visitors, arranges conference calls, processes travel requests and reimbursements, maintains calendars and creates presentations.
Chickasaw Nation Industries, Inc. serves as a holding company with multiple subsidiaries engaged in several lines of business (Technology, Infrastructure & Engineering, Health, Manufacturing, Public Safety, Consulting, and Transportation) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people. CNI offers premium benefits eligible on the first day of hire to full time employees; (Medical - Dental – Vision), Company Life Insurance, Short-Term and Long-Term Disability Insurance, 401(K) Immediate Vesting, Professional Development Assistance, Legal Aid Assistance Program, Family Planning / Fertility Assistance, Personal Time Off, and Observance of Federal Holidays.
As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.
ESSENTIAL REQUIREMENTS
Must be able to obtain and maintain the required customer clearance for access to systems, facilities, equipment and property.
Must have excellent attention to detail and organizational skills
Must be proficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)
Experience in CDC, public health, or scientific environments is strongly preferred.
KEY DUTIES AND RESPONSIBILITIES
Essential Duties and responsibilities include the following. Other duties may be assigned.
- Interacts professionally with senior government officials, stakeholders, and external partners.
Manages complex calendars, coordinates meetings, and schedules high level engagements.
Maintains strong attention to detail while tracking multiple priorities simultaneously.
Drafts, proofreads, and edits professional correspondence, memoranda, and reports.
Maintains organized digital and physical filing systems.
Plans and coordinates events, conferences, travel arrangements, and related logistics.
Manages meeting agendas, prepares briefing materials, and ensures leadership is fully prepared for engagements.
Manages email communications, prioritizes incoming messages, and ensures timely follow up.
Learns and utilizes government or agency-specific systems (e.g., travel systems, correspondence tracking tools).
Supports onboarding processes, manages travel logistics, obtains cost estimates, tracks travel expenses, and submits reimbursement requests.
Utilizes Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) to support daily operations.
Uses collaboration platforms such as Teams, SharePoint, Zoom, or similar tools.
Demonstrates exceptional written and verbal communication skills.
EDUCATION AND EXPERIENCE
High School degree and seven (7) years of experience working as an Executive Administrative Assistant.
PHYSICAL DEMANDS
Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
EOE including Disability/Vet
*Please note, that this position is contingent upon the award or funding. The essential duties, experience, education requirements, and salary are subject to change.*
CNI offers a comprehensive benefits package that includes:
- Medical
- Dental
- Vision
- 401(k)
- Family Planning/Fertility Assistance
- STD/LTD/Basic Life/AD&D
- Legal-Aid Program
- Employee Assistance Program (EAP)
- Paid Time Off (PTO) – (11) Federal Holidays
- Training and Development Opportunities
Your application submission will be considered for all potential employment opportunities with Chickasaw Nation Industries (CNI).